Google Calendar has released an update that allows you to preview the calendars of different Gmail accounts and blocks those hours that have already been reserved to avoid scheduling events at these intervals from different calendars.
Google Calendar has an appointment scheduling service for accounts belonging to work or educational organizations. Education account owners must sign up for Google Workspace Individual to access this feature.
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Because this platform is focused on the business environment, Google Calendar differentiates between appointment times and available hours. The appointment schedule is configured with the duration of these, the date, time and place, among other data.
Within that appointment schedule, the available hours are established, which allows other users to book a few hours within that block. For example, in a tutorial session at a university, the professor can choose the appointment time from Monday to Wednesday and the hours available between 10 am and 3 pm.
Although you can manage different calendars set up with a Google account, beyond the main calendar, the company does not notify users if two appointments scheduled on different calendars coincide.
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Applied to the previous example, if that teacher has a calendar for each class he teaches, the application does not indicate that he has already reserved a tutorial for one of the classes on a specific day and time when an appointment is made for another tutoring of the other subject in the same time interval.
To solve this problem, Google Calendar has introduced the ability to check and preview multiple calendars when setting your appointment times. In this way, when an appointment is scheduled in a certain calendar, the time that it lasts will be blocked in the rest of the linked calendars and will avoid reservations on busy days and times.
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This feature will begin rolling out gradually starting February 14, though some Rapid Release domain users can already access it.
This capability will be available to Google Workspace Business Standard, Business Plus, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Standard, and Education Plus customers.
However, users of personal accounts and members of Google Workspace Essentials, Business Starter, Enterprise Essentials, Frontline and legacy customers of Suite Basic and the Business version will not be able to access it.
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